Payroll Expense Groups

A payroll expense group is a set of payroll linked accounts used to track payroll expenses. You can create up to 100 payroll expense groups in Sage 50 Accounting.

These payroll expense groups are convenient for income statement reporting purposes if you want to use different accounts for the same employee payroll expenses for different locations, job categories, employees, etc. For example, you could assign different income and payroll expense accounts to administrative and factory staff.

Turning on the payroll expense group feature

When you turn this feature on (it is turned on automatically for new companies), the existing set of payroll linked accounts becomes the default payroll expense group. You will lose any wage expense settings you had prior to turning payroll expense groups on are lost.

If you have upgraded your company from a version of Sage 50 Accounting that doesn't have payroll expense groups and have set any employee's wage expense to be recorded in an account other than the default payroll linked accounts, after upgrading your company, Sage 50 Accounting will:

• Create a new payroll expense group. The new payroll expense group uses the employee's wage expense account for wage expenses. You can rename the new payroll expense group, up to 35 characters in length.
• Assign any employees using that wage expense account to the new payroll expense group.
• Maintain the original default payroll linked wage expense accounts in the pre-grade company if used by any employees. These employees are assigned to the Default Expense Group in the upgraded company file.

Turning off the payroll expense group feature

If you turn payroll expense groups off, all of your payroll expense groups are removed and all employees become associated with the payroll linked accounts in your company settings.