If more than one person uses your data, it’s a good idea to set up user security access, including passwords. User security can control:
If your staff grows or changes quickly, it may be more convenient to create security roles with a limited set of access rights. Once you create a security role, it can be assigned to any new or existing accounting user.
You can set up multiple users in Sage 50 Accounting, each with their own set of security access rights. If you are using a product lower than Sage 50 Premium Accounting, only one user can work in a company file at a time. Otherwise, the maximum number of users that can work in the same company file at the same time is based on your licence agreement.
Once you set up a password for a user, the user must always enter the password when starting Sage 50 Accounting, unless you later choose to clear passwords.
Before you can add new users, you must assign a password to the user, sysadmin. Sysadmin represents the primary user of your company (commonly called the System Administrator). Anyone who opens the company with this user name and password can access all of your company's data.
Do not forget the System Administrator's password. Without it, you may not be able to access all of the components of your company.
Only the System Administrator can change the list of modules a user can access.
Set up users for the first time
Set up a time slip entry user
Add or change a user with rights to specific data
Change or remove your password
Assign a security role to a user
Find
out who is logged in to Sage 50 Accounting
Learn about adding more user licences to Sage 50 Accounting